VALUATION AND DETERMINATION OF PROPERTY VALUES
We appreciate that independent, professional valuation is key to the Real Estate Market and therefore provide our clients with valuations for multifarious purposes based on market conditions of demand and supply. Prominent among these would be valuations for Sale, Rentals/Lettings, Compensation of land Compulsorily Acquired, Valuation for Acquisition of new sites, Insurance and Reinstatement purposes, Accounting purposes, Property Rate issues, Mergers and Takeovers, Performance Bonds, among others.
PROPERTY SALES
Our expertise includes:
a) Preparation of Disposal Plans and Capital Disposal Memorandum for properties to be sold to obtain approval for the sale.
b) Assess and agree on Reserve Price for properties to be sold, and ensure maximum returns on the sale of these assets.
c) Communicate with Property Sale Consultants on properties earmarked for Sale and their Reserve Prices.
d) Timely advertising of properties to be sold and prompt analysis of bid results for Client’s approval.
e) Preparation of appropriate Site Plans and Schedules for incorporating in Contract of Sale and Assignment Documents respectively.
f) Ensure that appropriate transfer documents are prepared and executed by parties to the sale transaction.
g) Find appropriate solutions to all issues relating to the sale of the properties, e.g. negotiating for consent with difficult families and stools.
h) Carry out Property Audit (Legal Documentation Audit) on all documentations on properties for clients.
i) Submit monthly Scorecards on performance in respect of documents, and payments, consent and total outstanding properties yet to be disposed of.
j) Update P. O (Property Own) and Correspondence Files respectively, for the various properties sold, with appropriate Site Plans and other documentations such as copies of Capex, Contract of Sale, Receipts of Payments, other sale correspondences, copies of Assignment Documents, Fresh Site Plans and, and “Consent to Assign”, among others.
PROPERTY BROKERAGE
Our experience in looking for appropriate accommodation for our clients is unmatched in the market and we offer advice on the suitability of specific locations and buildings, how the accommodations can be improved to meet particular needs of clients. We negotiate for the most advantageous lease terms or purchase conditions on behalf of our clients. We are able to target prospective occupiers with precision, and match their needs with the location and specifications of a particular property.
As Estate Agents, we are involved in all the stages of the search process from, identifying your new premises to the signing of the tenancy agreement; we even go the extra mile to organise an inventory at the start of the tenancy and offer a “free settling” in call out service during the first month of each tenancy settling you into your newly acquired property. Oracle⁺ strives to identify tenant’s property needs and match these with the best property within your price range. We work quickly, communicate efficiently and act transparently – we take your trust in us seriously. We make the property search process easy and ensure you avoid the pitfalls associated with real estate transactions.
As a Landlord’s representative, we value your home realistically, and market it professionally to obtain the best market value. We reach out to the largest possible audience of local and international potential tenants through the web, print, and social network. We will provide you with tried-and-tested tips on giving your property maximum appeal to potential tenants, return your calls and messages as soon as possible, and reply to your emails promptly.
PROPERTY DEVELOPMENT AND PROJECT MANAGEMENT SERVICES
Development and construction projects can give you headache and present numerous concerns that can keep you thinking at all times. These ranges from how to assess and select consultants or contractors to challenges with traffic impact assessments and soil tests, among others. At Oracle⁺, we know it is in our interest and yours, to reduce these challenges to the minimum. This we do through:
i) Working with you to define your project objectives and scope, layout a project plan, define performance requirements and standards, select project participants, and set quality control.
ii) Minimization of wastage and maximization of value through the careful procurement of labour, materials and equipment.
iii) Diligently executing the designed project by carefully managing the project schedule, contracting and controlling cost.
iv) Consistently reviewing materials and work processes to ensure safety and quality.
FACILITIES/PROPERTY MANAGEMENT
Facility management (FM) is a profession that encompasses multiple disciplines to ensure functionality, comfort, safety and efficiency of the built environment by integrating people, place, process and technology. For property owners, the day-to-day management
of the properties to maximize returns can be time-consuming and a complex business.
For occupiers, the management of facilities to maximize the efficiency of working conditions presents different but equally time consuming problems. As a means of dealing with this dichotomy, we provide various levels of professional management services, which include areas of planning, designing, constructing, maintenance and furniture; and also deals with the hospitality, cleaning, marketing, and accounting. The facilities include office complex, physical resources at the company or site and any other mechanical and electrical utilities that can cause health or safety hazard to employees.
Key deliverables here include:
a) Preparation of a management plan that includes an operating budget, on-site staffing and market analysis along with recommendations to the client on yearly basis.
b) Causing all properties within the Portfolio to be maintained in such conditions as may be deemed advisable and cause routine repairs and incidental alterations to be made to the buildings, including, but not limited to, electrical, plumbing, carpentry, masonry works, as may be required in the course of ordinary maintenance and care of the Properties.
c) Purchasing of all supplies which shall be necessary to properly maintain and operate the Property, with the prior approval of the Client.
d) Determining and obtaining the approval of the Client, on proper Insurance Coverage for the Properties.
e) Preparation of lease documents for all tenants.
f) Collect or cause to be collected rent and any other charges on the properties, as may be deemed applicable.
g) Maintain in a manner customary and consistent with generally accepted accounting principles, a system of accounts to which each and every financial transaction with respect to the operation of the properties are entered.
h) Keep the Client informed of the financial status and physical condition of properties and other items that the Client should reasonably be made aware of.
I) Set up and maintain orderly files containing rent records, insurance policies, lease, correspondence, receipted bills and all other documents pertaining to the properties and their operation and maintenance thereof.
j) Vet, negotiate, agree on, and pay ground rent and property rates.
k) Visit, inspect and survey all properties at least once every quarter and submit quarterly inspection reports.
l) Supervision of Contractors during the execution of maintenance works until completion and take over.
m) Process Contractors Certificate for payment.
n) Maintaining a list of approved Contractors who shall execute all maintenance works.
o) Ensure adherence to Safety, Health and Environmental issues on the site.
DOCUMENTATION/LEASE RENEWAL/PERFECTION OF TITLE
Obtaining proper title documents to a property, renewing a lease and processing mortgage documents could be very frustrating and time-consuming for most people. Our in-depth knowledge of the numerous processes that a document must pass through at the various state agencies could be put at your disposal.
We process documents for:
a) Property surveying, demarcation and description.
b) Liaising with solicitors on engrossment.
c) Plotting, Concurrence and Consent issues at the Lands Commission.
d) Stamping procedures at the Land Valuation Division and the Ghana Revenue Authority.
e) Registration of documents at the Land Registration Division.
f) Obtaining Town Planning Permission and Statutory Permits.
g) Preparation of environmental impact assessment report on proposed development.
h) Liaising with utility service providers on behalf of clients.
I) Obtaining Building Permit from the appropriate Local Government Authority.
j) Obtaining Certificate of Completion and Habitation.
Key deliverables for lease renewals include:
– Vetting and re-assessing the terms and conditions stipulated in renewal letters to ensure that charges/rent and premium payable are reasonable and acceptable.
– Dealing with issues relating to the Surrender and Renewal of leases.
– Ensure that the required site plans and schedules for the renewed lease documents conform to the expired lease in terms of dimensions, size and bearings.
– Ensure prompt payment of assessed/agreed rent and/or premium under the terms for the renewed lease.
– Arrange for the registration, plotting and stamping of all renewed lease documents.
SELECTION OF SITES FOR POTENTIAL PROJECTS
This shall include locating lands and properties with latent values, undertaking due diligence and advising on the highest and best use. For occupiers, the management of facilities to maximize the efficiency of working conditions presents different but equally time consuming problems. As a means of dealing with this dichotomy, we provide obtaining proper title documents to a property, renewing a lease and processing mortgage documents could be very frustrating and time-consuming for most people. Our in-depth knowledge of the numerous processes that a document must pass through at the various state agencies could be put at your disposal.